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To submit an expense claim, please use the online form which can be accessed at the link below. You will be asked to log in using your normal university username and password.

When the form is complete please print a copy, obtain the relevant signatures and attach supporting receipts.  The form (and attachments) should then be sent to Salaries using internal mail.

Expenses are paid through Salaries in line with the Expenses Policy (PDF, 474 KB) and within Inland Revenue Guidelines.

All claims must be submitted by the monthly cut off date.  Claims that miss the date will not be processed that month.

Problems logging in?

If you find you are unable to log in to the form please try resetting your password on the Computer and IT Support password page.  If you are still unable to log in after this please contact the Salaries and Pensions team.

Accessing from home?

If you are accessing this form on a computer that is not connected to the university network (such as a home computer) you will first need to install a piece of software to allow access.  Once installed this program will create a secure connection between your computer and the university.

Details on how to install the program and setup the connection.

Claiming for someone else?

If you need to submit a claim on behalf of another member of staff you now need to do so using the Self Service staff portal.
To set this up please contact


Human Resources

Salaries and Pensions
The Old Burgh School
Abbey Walk

St Andrews
KY16 9LB
Scotland, United Kingdom

Tel: +44 (0)1334 462569
Fax:+44 (0)1334 462570